WEDDING FLOWERS QUOTE REQUEST
Fill in the fields in square brackets, delete the ones you do not need and send the same text to every florist: the quotes will be easy to compare.

1. COUPLE AND CONTACT DETAILS
Names of the couple: [ ]
Email: [ ]
Phone (with country code): [ ]
Preferred language for the quote: [ ]
Wedding planner, if any (name and email): [ ]

2. DATE AND VENUES
Wedding date: [ ]
Ceremony (church, town hall, villa, outdoors): [venue name]
Ceremony address: [street, town]
Ceremony time: [ ]
Reception: [venue name]
Reception address: [street, town]
Reception start time: [ ]
Distance or travel time between ceremony and reception: [ ]

3. ACCESS TIMES AND VENUE RULES
Set-up access at the ceremony venue (from what time to what time): [ ]
Set-up access at the reception venue (from what time to what time): [ ]
Breakdown time (same night or next day): [ ]
Venue rules (candles, open flames, nails, rigging, flowers on the floor, rice or petals): [ ]
Special logistics (restricted traffic zones, stairs, small lifts, boat, parking): [ ]

4. GUESTS AND TABLES
Number of guests: [ ]
Number of tables: [ ]
Table shape and size (round, rectangular, long banquet tables, diameter or length): [ ]
Top table (shape and length): [ ]

5. STYLE
Style you have in mind (classic, romantic, botanical, boho, minimal, rustic, Mediterranean, other): [ ]
Colour palette: [ ]
Flowers you love: [ ]
Flowers to avoid (including allergies or meanings): [ ]
Links or reference photos: [ ]

6. LIST OF ARRANGEMENTS (please give quantities)
Bridal bouquet: [ ]
Toss bouquet: [ ]
Bridesmaid bouquets: [quantity]
Buttonholes (groom, best man, fathers): [quantity]
Corsages or flowers for the mothers: [quantity]
Flowers for getting ready: [ ]
Ceremony: altar or civil ceremony table: [quantity]
Ceremony: pew ends or aisle chairs: [quantity]
Ceremony: entrance or doorway: [ ]
Ceremony arch or backdrop: [ ]
Low centrepieces: [quantity and size]
Tall centrepieces: [quantity and size]
Garlands for long tables: [metres]
Top table: [ ]
Seating plan display: [ ]
Buffet, sweets table, styled corners and reception entrance: [ ]
Hanging installations or other structures: [ ]
Reuse of ceremony flowers at the reception: [yes / no]

7. HIRE ITEMS
Vases, stands, candelabra, structures: [please include / provided by the venue / to discuss]
Candles and candle holders: [ ]

8. BUDGET
Indicative flower budget (please state whether including or excluding VAT): [ ]
Priorities (where you would rather spend more): [ ]

9. KEY QUESTIONS
- Is the quote including or excluding VAT (IVA)? At what rate?
- Are set-up, breakdown and transport included? At what times?
- Is there a travel or overnight cost for the team?
- What happens if a flower is not available that week? What would you replace it with?
- Is there a plan B for rain or heat? Does it cost extra?
- How much is the deposit, when is the balance due, and what happens if we cancel or change the date?
- Until when can we change quantities and the number of tables?
- Is there a minimum spend?
- Can we pay by international bank transfer?

10. HOW WE WOULD LIKE THE QUOTE
Please send a written quote item by item, with the quantity, size and price of each arrangement, hire items, set-up, breakdown, transport and travel on separate lines, and VAT shown with its rate.

Thank you,
[names of the couple]